Introduction
This Digital Asset Management System provides powerful tools for archiving, managing and marketing your digital files. The system can store any type of digital media asset, including all types of documents, images, audio, video, layouts from publishing programs, presentations, and PDF files. Once assets are stored, the database becomes a central media repository from which you and your co-workers can view, locate, search, organise, copy, move, categorise, and otherwise manipulate the catalogued assets. Once you've settled on a process for storing and retrieving your digital assets that works for you, the process can be automated, further enhancing the efficiency of your workflows.

Your Experience
You’re a busy professional. You probably don’t have time to read the entire manual before you get started with the program. To ensure that the amount of material found within this document is kept to a minimum, assumptions about your experience have been made.

This document assumes that you have a basic understanding of the use of your computer’s operating system and the terminology used therein. For example, if you were asked to open a file, would you know how? How about saving a file in a new location? Or changing window sizes?

If these actions are child’s play for you, then you’re set. If not, review the user instructions that came with your computer.

This software is a well-designed, easy-to-use program that takes advantage of operating system standards. As such, many of its features will be obvious to you.

Help / support
If you have a question that is not answered in this guide, or you find that these instructions are in any way ambiguous please send an e - mail to:

rachael@stauntonrook.co.uk

or

If the matter is urgent 
Please telephone Rachael or Stewart at Staunton Rook Limited on 01244 323250

Understanding this software
To get started, you need to understand only a few basic concepts. The software creates special files called catalogues, which it uses to keep track of your valuable assets. The software also creates special catalogue entries called recordsthat represent the assets to be managed. Each record contains vital searchable information about the asset it represents. To make searching and retrieving records easier, it lets you organise and classify records into logical groups called categories.

Catalogues
Like a filing cabinet, the catalogues serve as storage locations for asset collections. We have created a Redrow catalogue which contains categories representing the different sectors of the total Redrow image / illustration collection.

Categories
Like folders in a filing cabinet, categories serve to organize assets (files). But here the similarities end. Assets can appear in any number of categories at one time.

Assets
An asset in the databse is simply any one catalogued file or data-stream. A video clip, an audio clip, an image, or a page layout document, are examples of files that are commonly catalogued. But the word file suggests an asset that is stored on a digital medium like a hard-disk or CD-ROM. What if the asset is a record in a database? This is not a file per se, but as far as the software is concerned, it is a data stream that can be catalogued, kept track of and accessed.

Records
Records represent assets. Each record represents one asset. Records hold information on the asset, such as file size, type, location and creation date, and much more. Our software allows the creation of customizable record fields, which can contain almost any sort of information we desire.

It’s very important to draw the distinction between records and assets. Records are part of the catalogues; assets are not.

Displaying All Records
Selecting All Images displays all the records in the entire Redrow catalogue. The total quantity of records in the catalogue is shown at the top right hand corner of the screen, as total records and pages of records. The page being viewed at any stage will be shown next to these and in the illustration above you can see that there are 9958 records 664 pages and the page presently being viewed is number 1. To jump to the next page click on the red arrow pointing right and to jump to the end of the selection click on the red arrow attached to the vertical line. To go backwards use the red arrows which point to the left.

Information
Click on the photograph to display the information page, this contains a wealth of information about the asset together with a series of notes which you will find is one of the best methods of searching for a record.

Preview
Scroll over the image to display a larger version of the picture you are interested in.

Add to Shopping Basket button
If you click this button it will place your selected record in the shopping basket. You know it has gone in because the grey button turns red. If you change your mind click it again and the button will return to grey and the record will be removed from the shopping basket.

Collection basket
You can find this red icon in the grey navigation bar, this area allows you to view what is in your basket, (you have now created a personal collection). As you can see in the illustration above, a collection of 2 images has been created ready for download. These images will stay in your collection basket even if you log off, they will remain until you click the grey button under each picture to remove them from your basket.

Downloading images
First of all look at the resolution options listed underneath the photograph, select the most appropriate depending upon the usage.

Small
A 72dpi image is the best option for internet use as it can be downloaded instantly (using broadband) and it is a very small file size. This is not suitable for press adverts and printing.

Medium
A 300dpi image is the most flexible option as it can be used for everything but it will take a while to download and it is a large file which will be too large for PowerPoint / internet use although a Design studio will be able to reduce the size.

Large
This is the maximum size available as it is a copy of the original photograph supplied in .eps format. This will take longer to download and you will not be able to preview this on a standard pc. This image should only be selected for poster and large format use.

After selecting the correct resolution you can download the asset by clicking on the red link and following the instructions in the download panel.

Searching
You can search for an image using keywords by typing the keyword into the white box on the grey navigation bar and clicking on the search button.

TIP!
If you are looking for images of the Ouse house type and you type in Ouse you will be given all the records with the word House as well. To overcome this and reduce the number of files in a search go into the button Advanced Search. Type in Notes contains   Ouse adding a space before the O of Ouse and then search. This will find only the assets with Ouse in the name and exclude those with House or Indeed Mouse in the notes panel.

Help / support
If you have a question that is not answered in this guide, or you find that these instructions are in any way ambiguous please send an e mail to:

rachael@stauntonrook.co.uk

or

If the matter is urgent 
please telephone Rachael or Stewart at Staunton Rook Limited on 01244 323250